BY–LAWS

as Amended 2/12/2007

ARTICLE I – ORGANIZATION

Section 1: The name of the organization shall be the East Mountain Neighborhood Association referred

herein as EMNA.

Section 2: The principal office of the EMNA shall be within the established boundaries of the Association.

Section 3: The fiscal year of the EMNA shall begin on September 1st and end on June 30th.

Section 4: The purpose of the EMNA shall be to unite neighbors; provide a friendly social environment;

encourage community service activities; create ate a non-partisan civic voice and improve the

neighborhood quality of life.

ARTICLE II – OBJECTIVES

Section 1: To unite neighbors through communications; neighborhood activities and monthly meetings.

Section 2: To create social activities through the Association.

Section 3: To offer assistance to neighbors and our greater community in times of need.

Section 4: To voice concerns and requests via voting membership to the local and state government.

Section 5: To foster neighborhood support and involvement, the Association welcomes all races, creeds and

religions into its membership. The Association is non-partisan in nature and achieves its goals with

members who may belong to any legally recognized political party. The Association shall not

endorse any political candidates; although any member may do so as long as they do not imply support

by the EMNA.

ARTICLE III – EXECUTIVE BOARD

Section 1: Membership shall include:

A. Elected officers such as the President; Vice-President; Secretary and Treasurer.

B. Appointed Committees

C. A Correspondence Secretary and a Membership Chairperson shall be appointed by the elected officers

in Section 1; A. These two positions shall not have voting rights.

ARTICLE IV – MEMBERSHIP

Section 1: Defined as dues paying members living within the boundaries who attend meetings and actively

support the objectives of the Association as stated in Article II.

Section 2: The boundaries of the East Mountain neighborhood are defined as follows:

East Mountain extends Southerly to the Prospect town line (via Prospect Road, Route 69), Westerly

along the Prospect town line to Peach Orchard Road, Northerly along Peach Orchard Road and East

Mountain Road including the streets and roads connecting to Peach Orchard Road and East

Mountain Road to Pearl Lake Road.

East Mountain includes all the connecting streets and roads which lie within the

boundaries of Article IV; Section 2.

The Executive Board shall maintain a list which contains the specific names of all streets and roads

located within the stated boundaries. See Attachment A.

Section 3: Membership in good standing is established through a minimum attendance of at least four regularly

monthly meetings per year; paying dues; supporting the objectives of the Association and by providing

a current e-mail address if the member has one for all correspondence.

OR

A minimum attendance of at least two regular monthly meetings per year; participation in at least one

committee per year; paying dues; supporting the objectives of the Association and by providing a current

e-mail address, if the member has one, for all correspondence. Attendance at meetings for voting rights

shall be determined by members signing in on a sign in sheet for any regularly monthly scheduled

meeting or special meeting.

Section 4: Members in good standing:

A. Shall have voting rights with regard to all EMNA business. Voting rights are two votes per per per

household with voting members being at least eighteen (18) years of age.

B. Individuals and business owners not residing within the boundaries of East Mountain may pay dues

and participate in events but may not have any voting rights.

C. Business owners and other dues paying entities having a valid address within the East Mountain

boundaries are entitled to the same voting rights as household members. However, said business

owners or other dues paying entities must provide the names of their two voting representatives to

the Association at the beginning of each year.

Section 5: Any member whose conduct is deemed by the Executive Board to be detrimental to the best

interests of the Association may be suspended or expelled by the Executive Board. Said member shall

have the right to appear before the Executive Board and show cause why he/she should not be suspended

or expelled. If after one month the notification is ignored, the expulsion is final.

Section 6: The Association shall establish an Advisory Board which shall consist of past elected officers of the

Association provided they are still East Mountain residents and others deemed necessary by the

Executive Board.

ARTICLE V – ELECTION OF OFFICERS

Section 1: The President shall appoint a nomination committee at the September meeting.

Section 2: The offices of President and Secretary shall be elected during the odd years. The offices of Vice

President and Treasurer shall be elected during the even years. The exception will be one time only

during the year of 2007 where Vice-President and Secretary shall serve for an additional year.

Section 3: Nomination of Officers shall take place at the October meeting and election of officers will take place at

the November meeting.

Section 4: Members in good standing shall have voting rights with regard to all EMNA business including election

of officers.

Section 5: These officers shall hold office for a two-year term. The term shall commence the first day of January

following their election or the first day of the month following any duly authorized special election.

Section 6: Any members in good standing are eligible to run for office.

Section 7: Officers may run for office every two years during the regular election. Elected officers shall complete

current elected term before running for any other elected office. Individuals may run for one office per

election.

Section 8: In the event a vacancy of an elected officer occurs, Robert’s Rules of Order will govern.

Section 9: A publicly elected official shall not be eligible to run or hold office within the Association.

ARTICLE VI – MEETINGS

Section 1: Meetings will be held on the third Wednesday of every month between September and June.

Section 2: Five (5) voting members including one officer shall constitute a quorum for voting at any membership

meeting. Less than a quorum however may only vote to adjourn. No vote may be conducted without a

quorum except for the before mentioned adjournment.

Section 3: Any member may request a special meeting of the EMNA through the Executive Board. The Executive

Board will officially call a special meeting if deemed necessary.

Section 4: Meetings of a Special Committee may be called by it’s Chairperson at any time.

Section 5: Attendance:

A. All members are expected to make every effort to attend monthly meetings as the success of the

Association rests upon an active, involved membership.

B. Executive Board members must attend at least (but not limited to) six meetings per year. Excessive

absences of an Executive Board member may result in relief of their responsibilities.

C. Executive Board members are required to notify at least one other officer in advance of a meeting

if unable to attend.

Section 6: All meetings shall be governed under Robert’s Rules of Order unless otherwise specified in these by-laws.

ARTICLE VII – DUTIES and POWERS OF THE EXECUTIVE BOARD

Section 1: The President shall perform the following:

A. Preside at monthly meetings of the EMNA and all meetings of the Executive Board.

B. Appoint all necessary committees, to carry on the work of the Association. The President may also

be a member of said committees.

C. Authorize the approval of purchases pertaining to the Association that is less than or equal to the

amount of $100.00.

D. Authorize the approval of purchases pertaining to the Association that is greater than $100.00 but

less than $200.00 with the majority vote of the Executive Board.

E. Purchases greater than $200.00 must be approved at the next meeting by the majority of those

present and voting.

Section 2: The Vice-President shall perform the following:

A. Perform such duties as may be assigned by the President.

B. Perform the duties of the President in the absence of the President.

Section 3: The Secretary shall perform the following:

A. Perform such duties as may be assigned by the President.

B. Keep an accurate record of the proceedings at all monthly meetings and all meetings of the

Executive Board.

C. Have custody of all records; contracts; documents; books; papers and correspondence of the

Association, except those records in charge of the Treasurer.

Section 4: The Treasurer shall perform the following:

A. Perform such duties as may be assigned by the President.

B. Have charge of all funds and securities of the Association.

C. Keep an accurate account of all cash receipts and disbursements.

D. Report, in detail, the financial condition of the Association at each meeting of the EMNA.

E. Perform such duties of the President, in the absence of the President; Vice-President and Secretary.

F. The Treasurer’s account shall be audited yearly by an auditing committee appointed by the

Executive Board.

Section 5: The Corresponding Secretary shall perform the following:

A. Perform such duties as may be assigned by the President.

B. Send out welcome letters to new neighbors. Send out condolences letters to members or family

members who have passed away. Send out congratulation letters for members or family members

who have newborns. Send out get well card to those members or family members who are

recuperating from an illness.

C. These duties will only be effective with the membership notifying the Corresponding Secretary of any

relative news.

Section 6: The Membership Chairperson shall perform the following:

A. Perform such duties as may be assigned by President.

B. Maintain an accurate list of all current members.

C. Maintain and have present at each meeting an accurate list of all members who are eligible to vote.

D. Maintain the copies of the monthly sign in sheets to determine voting eligibility.

Section 7: The Executive Board shall perform the following:

A. Oversee and uphold the policies of the Association.

B. Monitor and make necessary decisions regarding the membership rights as stated in Article IV,

Sections 1 through 5.

C. Take notice of and act upon infractions of the by-laws.

Section 8: Authority and form of signature:

A. Authorization for expending money must have the approval of the President; Executive Board and/or

voting membership as stated in Article VII; Section 1c through 1e.

B. The Treasurer or any other officer (President; Vice President or Secretary) shall be able to sign

checks; drafts; money orders or withdrawals from any EMNA account for payment of money.

Section 9: No compensation shall be received by any of the aforementioned positions.

ARTICLE VIII – COMMITTEES

Section 1: The President shall appoint committees when needed as stated in Article VII; Section 1b.

Section 2: The Association shall maintain a website to post Association meeting minutes; news of important

issues before the Association; upcoming events such as fundraisers; tag sales or other events sponsored

by the Association.

Section 3: Access to maintain the web site shall be granted to two or more individuals for web site maintenance by

the Executive Board.

ARTICLE IX – AMENDMENTS TO THE BY-LAWS

Section 1: These by-laws may be amended by a two-thirds vote of the voting membership present at any legal

meeting of the Association. Written notice of the changes must be provided at least ten days prior to a

legal meeting stating the substance of the proposed amendments and shall be mailed or e-mailed to

eligible voting members.

ARTICLE X - DISSOLUTION

Section 1: Dissolution of the EMNA shall be resolved at a regular monthly or special meeting by a majority vote of

those members in attendance. Written notice or e-mail to eligible voting members of dissolution must be

provided to all members at least ten (10) days before a legal meeting stating that the dissolution is

planned at that meeting.

Section 2: Upon dissolution of the EMNA, all funds of the Treasury shall be donated to the Wendell Cross Elementary

School Parent Teacher Association. All physical equipment shall be disposed of in accordance with the

majority vote of eligible members in attendance at the dissolution meeting.