East Mountain Neighborhood Association, Waterbury, CT 06706

Web: samgirl@snet.net             http://www.EastmountainCT.com

BY–LAWS

as Amended 2/12/2007

ARTICLE I – ORGANIZATION

Section 1: The name of the organization shall be the East

Mountain Neighborhood Association referred

herein as EMNA.

Section 2: The principal office of the EMNA shall be within

the established boundaries of the Association.

Section 3: The fiscal year of the EMNA shall begin on

September 1st and end on June 30th.

Section 4: The purpose of the EMNA shall be to unite

neighbors; provide a friendly social environment;

encourage community service activities; create a

non-partisan civic voice and improve the

neighborhood quality of life.

ARTICLE II – OBJECTIVES

Section 1: To unite neighbors through communications; neighborhood

activities and monthly meetings.

Section 2: To create social activities through the Association.

Section 3: To offer assistance to neighbors and our greater community

in times of need.

Section 4: To voice concerns and requests via voting membership to

the local and state government.

Section 5: To foster neighborhood support and involvement, the

Association welcomes all races, creeds and religions into its

membership. The Association is non-partisan in nature and

achieves its goals with members who may belong to any

legally recognized political party. The Association shall not

endorse any political candidates; although any member

may do so as long as they do not imply support by the

EMNA.

ARTICLE III – EXECUTIVE BOARD

Section 1: Membership shall include:

A. Elected officers such as the President; Vice-President; Secretary and Treasurer.

B. Appointed Committees

C. A Correspondence Secretary and a Membership Chairperson shall be appointed by the elected officers in Section 1; A. These two positions shall not have voting rights.

ARTICLE IV – MEMBERSHIP

Section 1: Defined as dues paying members living within the

boundaries who attend meetings and actively support the

objectives of the Association as stated in Article II.

Section 2: The boundaries of the East Mountain neighborhood are

defined as follows:

East Mountain extends Southerly to the Prospect town line

(via Prospect Road, Route 69), Westerly along the Prospect

town line to Peach Orchard Road, Northerly along Peach

Orchard Road and East Mountain Road including the streets

and roads connecting to Peach Orchard Road and East

Mountain Road to Pearl Lake Road.

East Mountain includes all the connecting streets and roads

which lie within the boundaries of Article IV; Section 2.

The Executive Board shall maintain a list which contains the

specific names of all streets and roads located within the

stated boundaries. See Attachment A.

Section 3: Membership in good standing is established through a

minimum attendance of at least four regularly monthly

meetings per year; paying dues; supporting the objectives

of the Association and by providing a current e-mail

address if the member has one for all correspondence.

OR

A minimum attendance of at least two regular monthly

meetings per year; participation in at least one committee

per year; paying dues; supporting the objectives of the

Association and by providing a current e-mail address,

if the member has one, for all correspondence.

Attendance at meetings for voting rights shall be

determined by members signing in on a sign in sheet

for any regularly monthly scheduled meeting or

special meeting.

Section 4: Members in good standing:

A. Shall have voting rights with regard to all EMNA

business. Voting rights are two votes per

household with voting members being at least

eighteen (18) years of age.

B. Individuals and business owners not residing within the

boundaries of East Mountain may pay dues and

participate in events but may not have any voting

rights.

C. Business owners and other dues paying entities having a valid address within the East Mountain boundaries are entitled to the same voting rights as household members. However, said business owners or

other dues paying entities must provide the names of

their two voting representatives to the Association at

the beginning of each year.

Section 5: Any member whose conduct is deemed by the

Executive Board to be detrimental to the best

interests of the Association may be suspended or

expelled by the Executive Board. Said member shall

have the right to appear before the Executive Board and

show cause why he/she should not be suspended or

expelled. If after one month the notification is ignored, the

expulsion is final.

Section 6: The Association shall establish an Advisory Board

which shall consist of past elected officers of the

Association provided they are still East Mountain

residents and others deemed necessary by the

Executive Board.

ARTICLE V – ELECTION OF OFFICERS

Section 1: The President shall appoint a nomination committee at the

September meeting.

Section 2: The offices of President and Secretary shall be

elected during the odd years. The offices of Vice

President and Treasurer shall be elected during the

even years. The exception will be one time only

during the year of 2007 where Vice-President and

Secretary shall serve for an additional year.

Section 3: Nomination of Officers shall take place at the October

meeting and election of officers will take place at the

November meeting.

Section 4: Members in good standing shall have voting rights with

regard to all EMNA business including election of officers.

Section 5: These officers shall hold office for a two-year term. The

term shall commence the first day of January following their

election or the first day of the month following any duly

authorized special election.

Section 6: Any members in good standing are eligible to run for office.

Section 7: Officers may run for office every two years during the

regular election. Elected officers shall complete

current elected term before running for any other

elected office. Individuals may run for one office per

election.

Section 8: In the event a vacancy of an elected officer occurs, Robert’s

Rules of Order will govern.

Section 9: A publicly elected official shall not be eligible to run or hold

office within the Association.

ARTICLE VI – MEETINGS

Section 1: Meetings will be held on the third Wednesday of every

month between September and June.

Section 2: Five (5) voting members including one officer shall

constitute a quorum for voting at any membership meeting.

Less than a quorum however may only vote to adjourn. No

vote may be conducted without a quorum except for the

before mentioned adjournment.

Section 3: Any member may request a special meeting of the EMNA

through the Executive Board. The Executive Board will

officially call a special meeting if deemed necessary.

Section 4: Meetings of a Special Committee may be called by it’s

Chairperson at any time.

Section 5: Attendance:

A. All members are expected to make every effort to attend

monthly meetings as the success of the Association

rests upon an active, involved membership.

B. Executive Board members must attend at least (but not

limited to) six meetings per year. Excessive absences

of an Executive Board member may result in relief of

their responsibilities.

C. Executive Board members are required to notify at least

one other officer in advance of a meeting if unable to

attend.

Section 6: All meetings shall be governed under Robert’s Rules of

Order unless otherwise specified in these by-laws.

ARTICLE VII – DUTIES and POWERS OF THE EXECUTIVE BOARD

Section 1: The President shall perform the following:

A. Preside at monthly meetings of the EMNA and all

meetings of the Executive Board.

B. Appoint all necessary committees, to carry on the work

of the Association. The President may also be a member

of said committees.

C. Authorize the approval of purchases pertaining to the Association that is less than or equal to the amount of $100.00.

D. Authorize the approval of purchases pertaining to the Association that is greater than $100.00 but less than $200.00 with the majority vote of the Executive Board.

E. Purchases greater than $200.00 must be approved at the next meeting by the majority of those present and voting.

Section 2: The Vice-President shall perform the following:

A. Perform such duties as may be assigned by the

President.

B. Perform the duties of the President in the absence of the

President.

Section 3: The Secretary shall perform the following:

A. Perform such duties as may be assigned by the

President.

B. Keep an accurate record of the proceedings at all

monthly meetings and all meetings of the Executive

Board.

C. Have custody of all records; contracts; documents;

books; papers and correspondence of the Association,

except those records in charge of the Treasurer.

Section 4: The Treasurer shall perform the following:

A. Perform such duties as may be assigned by the

President.

B. Have charge of all funds and securities of the

Association.

C. Keep an accurate account of all cash receipts and

disbursements.

D. Report, in detail, the financial condition of the

Association at each meeting of the EMNA.

E. Perform such duties of the President, in the absence of

the President; Vice-President and Secretary.

F. The Treasurer’s account shall be audited yearly by an

auditing committee appointed by the Executive Board.

Section 5: The Corresponding Secretary shall perform the

following:

A. Perform such duties as may be assigned by the

President.

B. Send out welcome letters to new neighbors. Send out condolences letters to members or family members who have passed away. Send out congratulation letters for members or family members who have new borns. Send out get well card to those members or family members who are recuperating from an illness.

C. These duties will only be effective with the membership notifying the Corresponding Secretary of any relative news.

Section 6: The Membership Chairperson shall perform the

following:

A. Perform such duties as may be assigned by

President.

B. Maintain an accurate list of all current

members.

C. Maintain and have present at each meeting an

accurate list of all members who are eligible to

vote.

D. Maintain the copies of the monthly sign in

sheets to determine voting eligibility.

Section 7: The Executive Board shall perform the following:

A. Oversee and uphold the policies of the Association.

B. Monitor and make necessary decisions regarding the membership rights as stated in Article IV, Sections 1 through 5.

1. Take notice of and act upon infractions of the by-laws.

Section 8: Authority and form of signature:

A. Authorization for expending money must have the

approval of the President; Executive Board and/or

voting membership as stated in Article VII; Section 1c

through 1e.

B. The Treasurer or any other officer (President; Vice

President or Secretary) shall be able to sign checks;

drafts; money orders or withdrawals from any EMNA

account for payment of money.

Section 9: No compensation shall be received by any of the aforementioned positions.

ARTICLE VIII – COMMITTEES

Section 1: The President shall appoint committees when needed as

stated in Article VII; Section 1b.

Section 2: The Association shall maintain a website to post

Association meeting minutes; news of important

issues before the Association; upcoming events such

as fundraisers; tag sales or other events sponsored

by the Association.

Section 3: Access to maintain the web site shall be granted to

two or more individuals for web site maintenance by

the Executive Board.

ARTICLE IX – AMENDMENTS TO THE BY-LAWS

Section 1: These by-laws may be amended by a two-thirds vote of the

voting membership present at any legal meeting of the

Association. Written notice of the changes must be

provided at least ten days prior to a legal meeting stating

the substance of the proposed amendments and shall be

mailed or e-mailed to eligible voting members.

ARTICLE X - DISSOLUTION

Section 1: Dissolution of the EMNA shall be resolved at a regular

monthly or special meeting by a majority vote of those

members in attendance. Written notice or e-mail to

eligible voting members of dissolution must be

provided to all members at least ten (10) days before a

legal meeting stating that the dissolution is planned at that

meeting.

Section 2: Upon dissolution of the EMNA, all funds of the Treasury

shall be donated to the Wendell Cross Elementary School

Parent Teacher Association. All physical equipment shall be

disposed of in accordance with the majority vote of eligible

members in attendance at the dissolution meeting.