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East Mountain Neighborhood Association, Waterbury, CT 06706 Web: smcgovern@eastmountainct.com http://www.EastmountainCT.com |
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BY–LAWS
as Amended 2/12/2007
ARTICLE I
– ORGANIZATION
Section 1: The name of the organization
shall be the East
Mountain Neighborhood
Association referred
herein
as EMNA.
Section 2: The principal office of the EMNA
shall be within
the
established boundaries of the Association.
Section 3: The fiscal year of the EMNA
shall begin on
September 1st and end on June
30th.
Section 4: The purpose of the EMNA shall be
to unite
neighbors;
provide a friendly social environment;
encourage
community service activities; create a
non-partisan
civic voice and improve the
neighborhood
quality of life.
ARTICLE II – OBJECTIVES
Section 1: To unite
neighbors through communications; neighborhood
activities
and monthly meetings.
Section 2: To create social activities
through the Association.
Section 3: To offer assistance to neighbors
and our greater community
in
times of need.
Section 4: To voice concerns and requests
via voting membership to
the
local and state government.
Section 5: To foster neighborhood support
and involvement, the
Association welcomes all races,
creeds and religions into its
membership. The Association is non-partisan in nature and
achieves
its goals with members who may belong to any
legally
recognized political party. The
Association shall not
endorse
any political candidates; although any member
may do
so as long as they do not imply support by the
EMNA.
ARTICLE III –
EXECUTIVE BOARD
Section 1: Membership shall include:
A. Elected
officers such as the President; Vice-President; Secretary and Treasurer.
B. Appointed
Committees
C. A
Correspondence Secretary and a Membership Chairperson shall be appointed by the
elected officers in Section 1; A. These
two positions shall not have voting rights.
ARTICLE IV –
MEMBERSHIP
Section 1: Defined
as dues paying members living within the
boundaries
who attend meetings and actively support the
objectives
of the Association as stated in Article II.
Section 2: The boundaries of the East
Mountain neighborhood are
defined
as follows:
East Mountain extends Southerly
to the Prospect town line
(via
Prospect Road, Route 69), Westerly along the Prospect
town
line to Peach Orchard Road, Northerly along Peach
Orchard Road and East Mountain
Road including the streets
and
roads connecting to Peach Orchard Road and East
Mountain Road
to Pearl Lake Road.
East Mountain includes all the
connecting streets and roads
which
lie within the boundaries of Article IV; Section 2.
The Executive Board shall
maintain a list which contains the
specific
names of all streets and roads located within the
stated
boundaries. See Attachment A.
Section 3: Membership in good standing is
established through a
minimum
attendance of at least four regularly monthly
meetings
per year; paying dues; supporting the objectives
of the
Association and by providing a current e-mail
address
if the member has one for all correspondence.
OR
A minimum attendance of at
least two regular monthly
meetings
per year; participation in at least one committee
per
year; paying dues; supporting the objectives of the
Association and by providing a
current e-mail address,
if the
member has one, for all correspondence.
Attendance at meetings for
voting rights shall be
determined
by members signing in on a sign in sheet
for
any regularly monthly scheduled meeting or
special
meeting.
Section 4: Members in good standing:
A. Shall
have voting rights with regard to all EMNA
business. Voting rights are two votes per
household
with voting members being at least
eighteen
(18) years of age.
B. Individuals
and business owners not residing within the
boundaries
of East Mountain may pay dues and
participate
in events but may not have any voting
rights.
C. Business owners and other dues paying entities having a valid address
within the East Mountain boundaries are entitled to the same voting rights as
household members. However, said
business owners or
other
dues paying entities must provide the names of
their
two voting representatives to the Association at
the
beginning of each year.
Section 5: Any member whose conduct is
deemed by the
Executive Board to be
detrimental to the best
interests
of the Association may be suspended or
expelled
by the Executive Board. Said member
shall
have
the right to appear before the Executive Board and
show
cause why he/she should not be suspended or
expelled. If after one month the notification is
ignored, the
expulsion
is final.
Section 6: The Association shall establish
an Advisory Board
which
shall consist of past elected officers of the
Association provided they are
still East Mountain
residents
and others deemed necessary by the
Executive
Board.
ARTICLE V –
ELECTION OF OFFICERS
Section 1: The
President shall appoint a nomination committee at the
September meeting.
Section 2: The offices of President and
Secretary shall be
elected
during the odd years. The offices of
Vice
President and Treasurer shall
be elected during the
even
years. The exception will be one time
only
during
the year of 2007 where Vice-President and
Secretary shall serve for an
additional year.
Section 3: Nomination of Officers shall
take place at the October
meeting
and election of officers will take place at the
November
meeting.
Section 4: Members in good standing shall
have voting rights with
regard
to all EMNA business including election of officers.
Section 5: These officers shall hold office
for a two-year term. The
term
shall commence the first day of January following their
election
or the first day of the month following any duly
authorized
special election.
Section 6: Any members in good standing are
eligible to run for office.
Section 7: Officers may run for office
every two years during the
regular
election. Elected officers shall
complete
current
elected term before running for any other
elected
office. Individuals may run for one
office per
election.
Section 8: In the event a vacancy of an
elected officer occurs, Robert’s
Rules of Order will govern.
Section 9: A publicly elected official
shall not be eligible to run or hold
office within the Association.
ARTICLE VI –
MEETINGS
Section 1: Meetings
will be held on the third Wednesday of every
month
between September and June.
Section 2: Five (5) voting members
including one officer shall
constitute
a quorum for voting at any membership meeting.
Less than a quorum however may
only vote to adjourn. No
vote
may be conducted without a quorum except for the
before
mentioned adjournment.
Section 3: Any member may request a special
meeting of the EMNA
through
the Executive Board. The Executive Board
will
officially
call a special meeting if deemed necessary.
Section 4: Meetings of a Special Committee
may be called by it’s
Chairperson
at any time.
Section 5: Attendance:
A. All
members are expected to make every effort to attend
monthly
meetings as the success of the Association
rests
upon an active, involved membership.
B. Executive
Board members must attend at least (but not
limited
to) six meetings per year. Excessive
absences
of
an Executive Board member may result in relief of
their
responsibilities.
C. Executive
Board members are required to notify at least
one
other officer in advance of a meeting if unable to
attend.
Section 6: All meetings shall be governed
under Robert’s Rules of
Order unless otherwise
specified in these by-laws.
ARTICLE VII –
DUTIES and POWERS OF THE EXECUTIVE BOARD
Section 1: The President shall perform the following:
A. Preside
at monthly meetings of the EMNA and all
meetings
of the Executive Board.
B. Appoint
all necessary committees, to carry on the work
of
the Association. The President may also
be a member
of
said committees.
C. Authorize
the approval of purchases pertaining to the Association that is less than or
equal to the amount of $100.00.
D. Authorize
the approval of purchases pertaining to the Association that is greater than
$100.00 but less than $200.00 with the majority vote of the Executive Board.
E. Purchases
greater than $200.00 must be approved at the next meeting by the majority of
those present and voting.
Section 2: The Vice-President shall perform the following:
A. Perform
such duties as may be assigned by the
President.
B. Perform
the duties of the President in the absence of the
President.
Section 3: The Secretary shall perform the following:
A. Perform
such duties as may be assigned by the
President.
B. Keep
an accurate record of the proceedings at all
monthly
meetings and all meetings of the Executive
Board.
C. Have
custody of all records; contracts; documents;
books;
papers and correspondence of the Association,
except
those records in charge of the Treasurer.
Section 4: The Treasurer shall perform the following:
A. Perform
such duties as may be assigned by the
President.
B. Have
charge of all funds and securities of the
Association.
C. Keep
an accurate account of all cash receipts and
disbursements.
D. Report,
in detail, the financial condition of the
Association
at each meeting of the EMNA.
E. Perform
such duties of the President, in the absence of
the
President; Vice-President and Secretary.
F. The
Treasurer’s account shall be audited yearly by an
auditing
committee appointed by the Executive Board.
Section 5: The Corresponding Secretary
shall perform the
following:
A. Perform such duties as may be assigned by the
President.
B. Send
out welcome letters to new neighbors. Send out condolences letters to members
or family members who have passed away.
Send out congratulation letters for members or family members who have
new borns.
Send out get well card to those members or family members who are
recuperating from an illness.
C. These
duties will only be effective with the membership notifying the Corresponding
Secretary of any relative news.
Section 6: The Membership Chairperson shall
perform the
following:
A. Perform
such duties as may be assigned by
President.
B. Maintain
an accurate list of all current
members.
C. Maintain and have present at
each meeting an
accurate
list of all members who are eligible to
vote.
D. Maintain the copies of the
monthly sign in
sheets
to determine voting eligibility.
Section 7: The Executive Board shall perform the following:
A.
Oversee and uphold the policies of
the Association.
B.
Monitor and make necessary decisions
regarding the membership rights as stated in Article IV, Sections 1 through 5.
1.
Take notice of and act upon
infractions of the by-laws.
Section 8: Authority and form of signature:
A. Authorization
for expending money must have the
approval
of the President; Executive Board and/or
voting
membership as stated in Article VII; Section 1c
through
1e.
B. The
Treasurer or any other officer (President; Vice
President or Secretary)
shall be able to sign checks;
drafts;
money orders or withdrawals from any EMNA
account
for payment of money.
Section 9: No compensation shall be
received by any of the aforementioned positions.
ARTICLE VIII – COMMITTEES
Section 1: The President shall appoint committees when needed as
stated in Article VII; Section 1b.
Section 2: The Association shall maintain a website to post
Association meeting minutes; news of important
issues before the Association; upcoming events such
as fundraisers; tag sales or other events sponsored
by the Association.
Section 3: Access to maintain the web site shall be granted to
two or more individuals for web site maintenance by
the Executive Board.
ARTICLE IX –
AMENDMENTS TO THE BY-LAWS
Section 1: These by-laws may be amended by a two-thirds vote of the
voting membership present at any legal meeting of the
Association. Written notice of the changes must be
provided at least ten days prior to a legal meeting stating
the substance of the proposed amendments and shall be
mailed or e-mailed to eligible voting members.
ARTICLE X -
DISSOLUTION
Section 1: Dissolution of the EMNA shall be resolved at a regular
monthly or special meeting by a majority vote of those
members in attendance. Written notice or e-mail to
eligible voting members of dissolution must be
provided to all members at least ten (10) days before a
legal meeting stating that the dissolution is planned at that
meeting.
Section 2: Upon dissolution of the EMNA, all funds of the Treasury
shall be donated to the Wendell Cross Elementary School
Parent Teacher Association. All physical equipment shall be
disposed of in accordance with the majority vote of eligible
members in attendance at the dissolution meeting.