2007
Section
1: The name of the organization shall be the East
Mountain Neighborhood Association referred
herein as EMNA.
Section
2: The principal office of the EMNA shall be within
the established boundaries of the Association.
Section
3: The fiscal year of the EMNA shall begin on
January 1st and end on December
31st.
Section
4: The purpose of the EMNA shall be to unite
neighbors; provide a friendly social environment;
encourage community service activities; create a
non-partisan civic voice and improve the
neighborhood quality of life.
activities and monthly meetings.
Section
2: To create social activities through the Association.
Section 3: To offer assistance to neighbors and our greater community
in times of need.
Section
4: To voice concerns and requests via voting membership to
the local and state government.
Section
5: To foster neighborhood support and involvement, the
Association welcomes all
races, creeds and religions into its
membership. The Association is non-partisan in
nature and
achieves its goals with
members who may belong to any
legally recognized political
party. The Association shall
not
endorse any political candidates;
although any member
may
do so as long as they do not imply support by the
EMNA.
Section
1: Membership shall include:
A. Elected
officers such as the President; Vice-President; Secretary and
Treasurer.
B. Appointed
Committees
C. A
Correspondence Secretary and a Membership Chairperson shall be appointed by the
elected officers in Section 1; A.
These two positions shall not have voting rights.
boundaries who attend meetings and actively support
the
objectives of the Association as stated in Article
II.
Section
2: The boundaries of the East Mountain neighborhood are
defined as follows:
East Mountain extends Southerly to the Prospect town
line
(via Prospect Road, Route 69), Westerly along the
Prospect
town line to Peach Orchard Road, Northerly along
Peach
Orchard Road and East Mountain Road including the
streets
and roads connecting to Peach Orchard Road and East
Mountain Road to Pearl Lake Road.
East
Mountain includes all the connecting streets and roads
which lie within the boundaries of Article IV; Section
2.
The Executive Board shall maintain a list which contains
the
specific names of all streets and roads located within
the
stated boundaries. See
Attachment A.
Section
3: Membership in good standing is established through a
minimum attendance of at least four regularly
monthly
meetings per year; paying dues; supporting the
objectives
of the Association and by providing a current
e-mail
address if the member has one for all
correspondence.
meetings
per year; participation in at least one committee
per year; paying dues; supporting the objectives of
the
Association and by providing
a current e-mail address,
if the member has one, for all correspondence.
Section
4: Members in good standing:
A. Shall
have voting rights with regard to all EMNA
business. Voting rights are
two votes per
household with voting
members being at least
eighteen (18) years of
age.
B. Individuals
and business owners not residing within the
boundaries of East Mountain may pay dues and
participate in events but may not have any voting
rights.
C. Business
owners and other dues paying entities having a valid address within the East
Mountain boundaries are entitled to the same voting rights as household
members. However, said business
owners or
other dues paying entities
must provide the names of
their two voting
representatives to the Association at
the beginning of each
year.
Section
5: Any member whose conduct is deemed by the
Executive Board to be
detrimental to the best
interests of the Association
may be suspended or
expelled by the Executive
Board. Said member
shall
have the right to appear
before the Executive Board and
show cause why he/she should
not be suspended or
expelled. If after one month the notification is
ignored, the
expulsion is
final.
Section
6: The Association shall establish an Advisory Board
which shall consist of past elected
officers of the
Association provided they are still East
Mountain
residents and others deemed necessary by
the
Executive Board.
September
meeting.
Section
2: The offices of President and Secretary shall be
elected during the odd
years. The offices of Vice
President and Treasurer shall be elected during the
even years. The exception will be one time
only
during the year of 2007
where Vice-President and
Secretary shall serve for an
additional year.
Section
3: Nomination of Officers shall take place at the October
meeting and election of officers will take place at
the
November meeting.
Section
4: Members in good standing shall have voting rights with
regard to all EMNA business including election of
officers.
Section
5: These officers shall hold office for a two-year term. The
term shall commence the first day of January following
their
election or the first day of the month following any
duly
authorized special election.
Section
6: Any members in good standing are eligible to run for
office.
Section
7: Officers may run for office every two years during the
regular election. Elected
officers shall complete
current elected term before running for any other
elected office. Individuals may run for one office
per
election.
Section
8: In the event a vacancy of an elected officer occurs,
Robert’s
Rules of Order will govern.
Section
9: A publicly elected official shall not be eligible to run or
hold
office within the Association.
month between September and June.
Section
2: Five (5) voting members including one officer shall
constitute a quorum for voting at any membership
meeting.
vote may be conducted without a quorum except for
the
before mentioned adjournment.
Section
3: Any member may request a special meeting of the EMNA
through the Executive Board.
The Executive Board will
officially call a special meeting if deemed
necessary.
Section
4: Meetings of a Special Committee may be called by it’s
Chairperson at any time.
Section
5: Attendance:
A. All
members are expected to make every effort to attend
monthly meetings as the success of the Association
rests
upon an active, involved membership.
B. Executive
Board members must attend at least (but not
limited
to) six meetings per year.
Excessive absences
of an Executive Board member
may result in relief of
their responsibilities.
C. Executive
Board members are required to notify at least
one
other officer in advance of a meeting if unable to
attend.
Section
6: All meetings shall be governed under Robert’s Rules of
Order unless otherwise specified in these by-laws.
Section
1: The President shall perform the
following:
A. Preside
at monthly meetings of the EMNA and all
meetings
of the Executive Board.
B. Appoint
all necessary committees, to carry on the work
of
the Association. The President may
also be a member
of said committees.
C. Authorize
the approval of purchases pertaining to the Association that is less than or
equal to the amount of $100.00.
D. Authorize
the approval of purchases pertaining to the Association that is greater than
$100.00 but less than $200.00 with the majority vote of the Executive
Board.
E. Purchases
greater than $200.00 must be approved at the next meeting by the majority of
those present and voting.
Section
2: The Vice-President shall perform the
following:
A. Perform
such duties as may be assigned by the
President.
B. Perform
the duties of the President in the absence of the
President.
Section
3: The Secretary shall perform the
following:
A. Perform
such duties as may be assigned by the
President.
B. Keep an
accurate record of the proceedings at all
monthly meetings and all meetings of the Executive
Board.
C. Have
custody of all records; contracts; documents;
books; papers and correspondence of the
Association,
except those records in
charge of the Treasurer.
Section
4: The Treasurer shall perform the
following:
A. Perform
such duties as may be assigned by the
President.
B. Have
charge of all funds and securities of the
Association.
C. Keep an
accurate account of all cash receipts and
disbursements.
D. Report,
in detail, the financial condition of the
Association at each meeting of the EMNA.
E. Perform
such duties of the President, in the absence of
the President; Vice-President and Secretary.
F.
The
Treasurer’s account shall be audited yearly by an
auditing committee appointed by the Executive
Board.
Section
5: The Corresponding Secretary shall perform the
following:
A. Perform
such duties as may be assigned by the
President.
B. Send out
welcome letters to new neighbors. Send out condolences letters to members or
family members who have passed away.
Send out congratulation letters for members or family members who have
new borns. Send out get well card
to those members or family members who are recuperating from an
illness.
C. These
duties will only be effective with the membership notifying the Corresponding
Secretary of any relative news.
Section
6: The Membership Chairperson shall perform the
following:
A. Perform
such duties as may be assigned by
President.
B. Maintain
an accurate list of all current
members.
C. Maintain and have present at each meeting an
accurate list of all members who are
eligible to
vote.
D. Maintain the copies of the monthly sign in
sheets to determine voting eligibility.
Section
7: The Executive Board shall perform the
following:
A. Oversee
and uphold the policies of the Association.
B. Monitor
and make necessary decisions regarding the membership rights as stated in
Article IV, Sections 1 through 5.
1.
Take
notice of and act upon infractions of the by-laws.
Section
8: Authority and form of signature:
A. Authorization
for expending money must have the
approval of the President; Executive Board and/or
voting membership as stated
in Article VII; Section 1c
through
1e.
B. The
Treasurer or any other officer (President; Vice
President
or Secretary) shall be able to sign checks;
drafts; money orders or
withdrawals from any EMNA
account for payment of
money.
Section
9: No compensation shall be received by any of the aforementioned
positions.
ARTICLE
VIII – COMMITTEES
Section
1: The President shall appoint committees when needed as
stated in Article VII;
Section 1b.
Section
2: The Association shall maintain a website to post
Association meeting minutes;
news of important
issues before the
Association; upcoming events such
as fundraisers; tag sales or
other events sponsored
by the
Association.
Section
3: Access to maintain the web site shall be granted to
two or more individuals for
web site maintenance by
the Executive
Board.
ARTICLE
IX – AMENDMENTS TO THE BY-LAWS
Section
1: These by-laws may be amended by a two-thirds vote of
the
voting membership present at
any legal meeting of the
Association. Written notice of the changes must
be
provided at least ten days
prior to a legal meeting stating
the substance of the
proposed amendments and shall be
mailed or e-mailed to eligible
voting members.
ARTICLE
X - DISSOLUTION
Section
1: Dissolution of the EMNA shall be resolved at a regular
monthly or special meeting
by a majority vote of those
members in attendance. Written notice or e-mail
to
eligible voting members of
dissolution must be
provided to all members at
least ten (10) days before a
legal meeting stating that
the dissolution is planned at that
meeting.
Section
2: Upon dissolution of the EMNA, all funds of the Treasury
shall be donated to the Wendell Cross Elementary
School
Parent Teacher Association.
All physical equipment shall be
disposed of in accordance with the majority vote of
eligible
members in attendance at the dissolution meeting.